The Difference Between Leasing & Renting A Photocopier

Part 1

Flexibility and cost are the main differences between renting and leasing a photocopier. In fact, a lease agreement is long-term and less flexible than renting the unit. But the flexibility of renting a photocopier might be more expensive than leasing the unit.

The Difference Between Leasing & Rental

If you need a photocopier for a longer period of time but don't have the money to invest upfront, leasing is a better option for you. For example, an established business that knows they require regular copying functionality over a sustained period will benefit from leasing the machine. On the other hand, renting a photocopier is best for a business that needs a short-term agreement with more flexibility to upgrade or downgrade the equipment depending on their requirements. If you don't want to be tied into lengthy agreements, you should opt for renting the unit. For example, if you run projects that require varying volumes of copying, renting a photocopier should be a better option for you.

What Is A Photocopier Rental?

Most photocopier rental agreements are month-to-month with a thirty-day notice period. If your business has different copying needs each month, you will definitely benefit from such an agreement. On the other hand, a rental agreement will let you stay bang up-to-date with the latest advancements in copier technology. When you plan to rent a photocopier, you have the option of adding maintenance packages to the rental agreement to cover the costs of repairs, servicing, and the general upkeep of the unit. Renting is flexible but comes with a higher price tag. For example, if you have to rent the unit over a sustained period, you are more likely to spend more than the original price of the unit. This means you can purchase the unit upfront for less than the rental charge.

What Is Photocopier Leasing?

Photocopier leasing agreements usually range in timescales. The most common timescales are between 12 to 60 months. If you require consistent copying and you know the copying requirements won't dramatically alter for a long time, leasing is the best option for you. When you decide to lease a copier, you can also add maintenance packages to the lease agreement to take care of repairs, services, and the general upkeep of the unit. On the other hand, you can even choose a service that fully manages everything other than paper. The main disadvantage of a lease agreement is the long-term commitment. It is ideal for your business if your copying requirements remain steady over the next 4 to 5 years. For example, if you are a well-established business that knows your print volumes will not change over the next 4-5 years, you will definitely benefit from a lease agreement. Call or contact Advanced Business Copier today for more information.