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How To Maintain The Office Copier And Keep It In Working Order Part 1

If you are good to your office copier, then it is likely that your office copier will be good for you. The best way to maintain a good relationship with the copier is by learning about what keeps it in working order. By doing this, you can easily utilize and care for the copier affecting its overall performance on a long-term basis. The better you treat the copier, the better it will treat you. Below are copier maintenance tips to keep the copier working at its best. Advanced Business Copiers will walk you through the top copier maintenance tips that you need to know.

Tip #1: You Need Copier Maintenance

If the office copier has not be utilized for several days, it is essential that you run test prints before you begin to use the machine intensively. You should also replace old paper in the copier with a stack of new paper, as well as check for paper jams before the day begins. The majority of copiers, when left idle, will enter a "sleep mode" and initiate a "calibration mode" when started up. Patience is a virtue here because the machine is performing the calibration for a specific reason. By pressing the copy button several times, you are not speeding up the procedure and can cause the copier damage.

Tip #2: Poor Quality Paper Can Damage The Copier

The majority of people leave copiers filled to the brim; therefore, it is important that you check the equipment's capacity for paper and fill it to match the "fill level" line denoted on the paper tray. It is fine to fill the copier to below this line, but you should not fill the copier over the line. Contrary to popular belief, it is not beneficial to fan the paper stack from one corner to the other to put air between the sheets of paper. This is an urban myth and should not be adhered to because different paper types have different weights that will change upon loading. Thicker paper requires fewer sheets, and whatever you do this should not be negotiated. It is also recommended that you keep the paper in a clean, dry, and organized area so it is ready for use when needed. Crinkled paper can cause paper jams, and humidity can result in the paper curling or ripping.

Tip #3: Even You Can Cause Damage To The Copier

Yes, it is true that you can damage the copier merely by poor handling. Taking this into account, it is important that you handle the copier with extreme care; there is a wrong way and a right way of fixing a copier. While one's first instinct is to tear open the copier's drawers and search for the source of the paper jam, it is essential that you follow the instructions from the screen prompts on the display panel. Opening the middle of a copier during a paper jam is a sensitive task and needs to be performed as carefully as possible. The paper jam is a backup of paper, and this can result in a single or multi-page backup within two sections of the machine. If you open the machine's components are opened too quickly, different parts of the paper could tear and will be impossible to remove without the help of professional service technicians. It is vital that you first unplug the copier to avoid experiencing an electric shock when clearing the paper jam. While this is an obvious action, it has been neglected and some people have experienced electric shocks in the past.

Tip #4: Leaving The Lines To Fashion Designers

Have you ever had a line appear on a page that does not want to disappear? If this is the case, then it is recommended you contact a service technician. Lines on the prints or copies can be a sign of dirty rollers inside the copier and this requires a trained technician to access, remove, and clean the item. Lines can also be considered a result when pages jam before it has finished the fusing procedure inside the machine; therefore, leaving behind toner residue on the paper in place of a paper jam. If you are in a rush and do not have time contact a service technician, it may be worthwhile running some blank copies on fresh, clean paper. In some cases, this act can assist in lessening the marks by picking up loose toner as it passes through the copier. Another source of the black lines on pages is a spot on the machine glass or dirt in the copier. By using alcohol-free glass cleaner and a soft cloth, it is possible to clean the platen glass - you could even attempt to use some Windex if you want to. You should also clean the slit glass in the machine. Of course, it is advised that you review the copier manual for the location of the slit glass on the device to avoid damaging the copier through additional use.

Reach Out To Advanced Business Copiers

Continue reading Copier Maintenance Part 2. Visit our blog to read more related content. If you would like to speak with a professional at Advanced Business Copiers, make sure to contact us by giving us a call today at (281) 397-7429.