Key Factors To Think About When Buying A Business Copier For Your Business In Houston

All small business owners should consider investing in a high-quality business copier that is capable of performing multiple functions including copying, scanning, and printing. Even though many of today's documents are handled electronically, there is always a need to print or copy items like invoices, proposals, or business letters. As you begin your search for the perfect business copier for your office, there are several important factors that you should consider including its size, its paper capacity, and its speed. Advanced Business Copiers wants to put the knowledge in your hands, so you don't pay for things you don't need. When compared to dot-matrix printers, laser printers are much faster. At the same time, however, they also cost a lot more. This is especially true if you need to make color copies. The next section takes a closer look at some of the other factors that you should take into account when shopping for a multifunction business copier for your office or place of work.

Business Copier Size

Today's business copiers are designed to be as compact as possible. They combine a number of different functions into a single device, with the ability to scan, copy, fax, and print. This eliminates the need for multiple devices, helping to conserve space. Typically, they are small enough to fit on a standard desk or table. While there are freestanding models available, you may want to look for a tabletop copier instead to keep the space requirements as small as possible.

Business Copying Speed

The speed of a business copier is measured based on the number of pages per minute (PPM) that it is capable of printing. Investing in a printer/copier with a minimum speed of 27 ppm is a good option for offices that don't do a lot of printing. For businesses that have more than one user sharing a copier or that have extremely high printing demands, investing in a faster unit with a speed of approximately 52 ppm is a better choice.

Paper Size And Sheet Capacity

Ideally, you should choose a business copier that is capable of printing on a variety of different paper sizes. Additionally, it should also allow you to load enough blank paper in the printer to accommodate large documents or bulk printing jobs. Otherwise, you will find yourself wasting a lot of time adding more paper to the machine. If you do a lot of printing, you may even want to look for a model with a special cassette that is designed to hold a larger amount of paper than a standard printer. Some business copiers also come equipped with a second tray that can be used to hold paper in a different size than the standard 8.5 x 11 sheets. For instance, a business copier may come with an extra tray that is designed for holding envelopes. Check the different paper sizes that the machine is capable of accommodating. Most business copiers can handle everything from small ID cards all the way up to sheets of legal paper. Just make sure that the device can hold whatever size paper you need " especially if you plan on printing small documents like flyers or business cards.

Extra Capabilities

The vast majority of today's business copiers are capable of performing multiple functions in addition to copying including scanning, faxing, and printing. Not only is this economical but it also helps conserve space inside your work area. Consider looking for a unit that is capable of printing on both sides of the paper and that can handle complex tasks like duplex scanning. If necessary, you should also look for a model that is capable of handling full-color documents or photos. If you plan on creating your own brochures or flyers, a color copier is the best option. Make sure that the resolution of the printed images is high enough to meet your needs and that the unit is capable of handling the types of documents that you need to print or copy.

Consumables

As you shop around for a copy machine, you also need to pay attention to the price of the ink or toner that is used by the machine. Check the specifications of the device to find out how many pages you can typically print from a single toner cartridge or ink cartridge. In most cases, laser printers are capable of printing a much higher number of copies when compared to dot-matrix devices. At the same time, however, toner cartridges for laser printers are more expensive. You will need to do the math to figure out which option is the best choice for your business.   Call or contact us today with any questions on business copiers you may be interested in! Also, continue to read in our blog for more helpful advice