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About Us Blog How To Know When It Is Time To Replace Your Copier

A Couple Of Ideas To Take A Look At Before You Replace Your Copier

If your office is like most, your photocopier is most likely in constant use by the time employees arrive until the time they leave at the end of the day. No matter what type of business you are in, there are always documents that need to be copied and saved. Copiers are relatively simple to care for. As long as you stay on schedule with regular maintenance, they will keep working for a long time. Eventually, however, they may become outdated or they may start to experience technical problems that keep them from working as efficiently as they could. If you aren't sure whether or not a new copier could benefit your business, the following information should help.

Should You Repair Or Replace Your Photocopier?

Modern-day photocopiers are capable of performing a variety of different tasks. They can be integrated with other systems to help streamline the overall workflow of your business. Unfortunately, if your photocopier starts experiencing problems, it could disrupt the overall flow of your office, keeping work from getting done as efficiently as it should be. Paper jams or other issues can wind up throwing a wrench in the entire system, slowing down work to a crawl. When a breakdown occurs, you can either choose to repair the copier or replace it altogether. In most cases, your best bet is to go ahead and make the repairs. There are, however, some situations where replacing the copier makes more sense.

Understanding How Long Copiers Last

The lifespan of your copier depends on the brand, model, and style of the copier itself. There are no hard-and-fast rules when it comes to how long a specific copier will last. There are, however, some steps that you can take that will help you determine whether it is time to replace your existing copier.

1. Check the manual.

The first step is to check the manual for your copier to find out how long it is designed to last. Most manufacturers will include information on the average lifespan of the copier in the manual. That way, you can tell if your copier is approaching the end of its usable life.

2. Check the service recommendations in the manual.

Most manuals will have specific recommendations on how often the copier needs to be serviced. This includes information on regular tasks such as cleaning and maintenance as well as other more intensive tasks such as replacing parts. In many cases, they will also have recommendations on how long you should wait before upgrading to a new copy machine.

3. Do the math yourself.

There is a simple calculation that you can use to get an approximation of how long your copier will last. Start by checking the manual to see how many copies the manufacturer recommends making in between major service visits. Then, all that you have to do is multiply that number by ten. The answer that you get will give you an approximation of how many copies your machine can make before it needs to be replaced. If you are interested in learning more about business copiers in Houston, our company can help. Reach out to us today for assistance or contact us here with all of your copier needs.